Job no: 0060432
Location: Parkville
Role type: Full-time; Continuing 
Faculty: Medicine, Dentistry and Health Sciences
Department/School: Melbourne Dental School
Salary: UOM 6 – $92,749 - $100,397 p.a. plus 17% super

• Make a significant contribution to academic excellence and the School’s strategic plans by providing excellent executive organisational support.
• Great opportunity to use your executive and governance knowledge to strengthen our School leadership, direction, and accountability frameworks.
• Be instrumental in supporting and contributing to decisions that will shape the future of our School.
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
This is an exciting opportunity for a dedicated Executive Support Officer to join our dynamic team at Melbourne Dental School (MDS). In this role, you will play a pivotal part in ensuring the efficient functioning of the Head of School’s office and you will actively contribute to the success of the School's operations. In this position you will work closely with a dynamic and supportive operations team who are focused on advancing the School. 

Your responsibilities will include:

• Provide essential high-level administrative and operational support to the Head of School, ensuring smooth functions of all day-to-day activities.
• Provide comprehensive executive and administrative assistance, managing diaries, emails, and coordinating meetings and committees effectively.
• Oversee the School’s governance frameworks with a particular focus on the Committee structures and its practices.
• Act as the primary contact point for enquiries in relation to complex leadership matters requiring precession, diplomacy, and confidentiality.
• Build strong working relationships with internal and external stakeholders to enable the School to deliver on its operational and strategic goals, and to maintain successful and positive partnerships.

Who We Are Looking For
You possess excellent communication skills and can effectively engage with a broad range of stakeholders. You're action-oriented, self-motivated, and exhibit strong time management, all while maintaining exceptional attention to detail in independent task execution. 

You will also have:

• Completion of a tertiary qualification and relevant experience, or a combination of relevant work experience and/or education/training. 
• Demonstrated knowledge and experience in supporting the coordination and provision of advice and effective frameworks for governance committees.
• Demonstrated initiative and sound organisational skills with the ability to manage a range of tasks, identify priorities and meet competing deadlines.
• Demonstrated well developed research, analytical and problem-solving skills, including the ability to identify patterns, process improvements and provide solutions.

For further information regarding responsibilities and requirements, please refer to the attached PD.

This position requires the incumbent to hold a current and valid Working with Children Check to ensure the University provides a safe environment for everyone.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – Melbourne Dental School
The Melbourne Dental School has a strong tradition in dental research and an established international reputation in several research areas. Research in the School is an integral component of staff and student activities underpinning both the undergraduate and graduate curricula. The major research activities of the school are conducted via three divisions and four major research groups, which range translational biomedical science to clinical studies, pedagogical research. The Head of School joined the University of Melbourne in 2020 and is leading a program of change within the School focusing on strategic reviews of education, research and organisational structure, known as MDS’25.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact the email address listed at the bottom of the page.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

If you have any questions regarding the recruitment process, please feel free to contact Tara via email at Faculties-TA@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Applications close: 9 November 2023 11:55 PM Australian Eastern Standard Time (AEST)
To view the Position Description and to apply, please visit - https://jobs.unimelb.edu.au/en/job/914430/executive-support-officer