The Organisation

The Australian Security Intelligence Organisation (ASIO) protects Australia and Australians from threats to their security. In a complex, challenging and changing security environment, our success is built on the imagination and intelligence of our team. ASIO's people are ordinary Australians but they do extraordinary things – they are our most important asset. To be successful in our mission, we need talented people who are highly capable, dedicated, adaptable and resilient.

We seek to reflect the diversity of the community we protect. ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected. We welcome applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability. Aboriginal and Torres Strait Islander Peoples are encouraged to apply. We are secretive about what we do, not what we value. Find out more about diversity and inclusion at ASIO.

The opportunity

We are seeking people for a variety of positions within our Recruitment Teams from an AE4 to AE6 (APS4 - APS6 equivalent) level. You may or may not have recruitment experience, but you will be responsible for contributing to the recruitment of specialist roles across ASIO, including intelligence, technical and corporate roles, as well as ASIO's high priority entry level programs like Graduate and Traineeship recruitment. You will often be the first point of contact for people enquiring about an ASIO career, or you may even be the ‘face' of ASIO Recruitment for in-person or virtual recruitment activities.

As part of the Recruitment team, you will work closely with business areas across the organisation to understand their resourcing needs to ensure we attract and recruit the best and brightest talent for ASIO.

Specific details regarding the individual roles at each level are as follows:
AE4 Recruitment and Talent Support Officer – You will provide reliable administrative support to the Recruitment team to deliver effective recruitment activities. This role requires the ability adapt to different requirements, working in high tempo work environments with rapidly changing priorities.

AE5 Recruitment and Talent Officer – You will play a key role in recruiting for ASIO by supporting all stages of the recruitment process, with a particular focus on candidate care. You will take ownership of your tasks, work across varying recruitment campaigns and be able to multi-task to support diverse team priorities.

AE6 Recruitment and Talent Specialist – You will coordinate end to end recruitment activities and use your skills and experience to provide strategic advice to optimise the recruitment talent acquisition process. You will work closely with stakeholders across diverse business areas to cultivate strong working relationships and gain an understanding of their needs and how these contribute to ASIO's mission.  

Role responsibilities

AE4 Recruitment and Talent Support Officers may be required to: 

• Assist with organising interviews and assessment centres. 
• Process a variety of recruitment actions to support the team including updating records and databases, reimbursements and other ad hoc administrative tasks.
• Provide support to assist with candidate selection and checking.  
• Monitor the central inbox to field incoming queries from job candidates and other stakeholders. 
• Contribute to the ongoing improvement and streamlining of the talent acquisition process.

AE5 Recruitment and Talent Officers may be required to: 

• Draft candidate recruitment information packs.
• Advertise job vacancies. 
• Assist with organising interviews and assessment centres. 
• Assist with or coordinate the completion of referee checks. 
• Respond to candidate enquiries and provide high level of candidate care throughout the recruitment process.
• Think creatively to enhance the talent acquisition process, in line with ASIO requirements.
• Contribute to the review of recruitment outcomes.

AE6 Recruitment and Talent Specialists may be required to: 

• Work closely with business areas to determine recruitment requirements.
• Develop and enhance candidate recruitment information packs. 
• Facilitate the selection process including organise interviews and assessment centres, undertake referee checks and ensure recruitment outcomes are met.
• Liaise with a diverse range of internal and external stakeholders, including representing ASIO at recruitment forums such as careers fairs and graduate events.
• Provide a high level of candidate care throughout the recruitment process with a proactive attitude to candidate support.
• Think creatively and innovatively to streamline and enhance the talent acquisition process, in line with ASIO requirements.
• Deliver reporting and metrics, often for a senior executive audience, which includes providing strategic recommendations to ensure efficient and effective recruitment decisions are made.
• Contribute your own subject matter expertise, advise on best practices and think strategically to improve outcomes.

What you will bring

You will bring with you a diverse range of skills, qualifications and life experience. We invite applications from people with the following attributes:

• Strong written and verbal communication skills.
• Sound decision making and judgement skills.
• Ability to operate in a high tempo environment.
• Demonstrated ability to prioritise work, under supervision.
• A high level of accuracy and attention to detail.
• A strong commitment to work collaboratively in a busy and dedicated team. 
• At the AE4 and AE5 levels, work experience in a related field and/or demonstration of transferable skills is desirable but not mandatory. 
• At the AE6 level, Recruitment or Talent Acquisition experience and HR skills and experience are highly desirable.

What we will offer you

ASIO provides a number of benefits to its staff including:

• A competitive salary, including a 7.5 per cent allowance for maintaining a Positive Vetting security clearance. 
• Employer superannuation contributions of 15.4 per cent.
• A variety of leave options, including 4 weeks annual leave.
• Flexible working arrangements to assist you to maintain your work-life balance (please note: due to our unique working environment, work from home options may not be available).
• Access to 7 staff-led diversity and inclusion networks.
• Study assistance, including financial support and study leave for tertiary education.
• Access to an Employee Assistance Program (EAP).

Affirmative Measure – Indigenous employment 

This vacancy is an Affirmative Measures – Indigenous position, which is only open to Aboriginal and/or Torres Strait Islander applicants.

The affirmative measure is designed to address the under-representation of Aboriginal and Torres Strait Islander Australians in Australian Government workplaces.

The Australian Public Service Commission (APSC) guidelines outlines the aim of the affirmative measure (Indigenous) is to:

• Promote the right to equality and non-discrimination in employment for Aboriginal and Torres Strait Islander Australians.
• Acknowledge that all individuals have the right to employment, while recognising it is sometimes necessary to provide some groups in the community with additional support in order for them to enjoy their right to employment on an equal basis with others.
• Increase the number of Aboriginal and Torres Strait Islander people Australians employed in the APS.
• Assist agencies to meet the objectives of the Commonwealth Aboriginal and Torres Strait Islander Employment Strategy 2020-2024.

For more information, see the APSC website.

Confirmation Documentation Requirements

For the purpose of Affirmative Measures – Indigenous recruitment, applicants will be required to confirm they are an Aboriginal or Torres Strait Islander person, and are accepted as such in their community. This is a mandatory requirement in order to demonstrate they meet the eligibility criteria for an Affirmative Measures recruitment.

Applicants for affirmative measures must meet all of the three below criteria to be eligible for filling an Affirmative Measures role:

• Is of Aboriginal and/or Torres Strait Islander descent.
• Identifies as an Aboriginal and/or Torres Strait Islander person.
• Is accepted as such by the community in which they live, or formerly lived.

Please note that you are not yet required to submit any confirmation documentation at this point of the recruitment process. Candidates do not need to submit any confirmation documentation with their initial application. Candidates found suitable in the recruitment process will be asked to provide their confirmation (see 3 options below) at a later date, following interviews/assessment being undertaken. 

The following options are available for candidates to confirm they are an Aboriginal or Torres Strait Islander person:

• Option 1: A letter signed by the Chairman from a registered Indigenous organisation, stamped with their common seal, is the preferred method of confirming a candidate's Aboriginal and Torres Strait Islander identity.
• Option 2: Confirmation of Aboriginal and/or Torres Strait Islander descent document executed by an Indigenous organisation.
• Option 3: A letter from an Aboriginal and/or Torres Strait Islander organisation recognising the candidate as an Aboriginal and/or Torres Strait Islander person and confirming they meet the three eligibility criteria.

The following organisations may be able to assist you with obtaining this confirmation:

• Australian Institute of Aboriginal and/or Torres Strait Islander Studies: www.aiatsis.gov.au/fhu/aboriginality.html
• Office of the Registrar of Indigenous Corporations: http://oric.gov.au/

Your information will be managed in strict confidence and sensitively.

Eligibility  

To be eligible for the role, you must be: 

• An Australian citizen.
•  Assessed as suitable to hold and maintain a Positive Vetting security clearance.

ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected. We welcome and value applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability. Aboriginal and Torres Strait Islander peoples are encouraged to apply.

Reasonable adjustments

Please advise us if you require any additional assistance in order to fully participate in the recruitment process or the workplace.

Location

These positions are located in Canberra, ACT. ASIO provides financial relocation support for interstate relocation.

How to apply

Click on ‘Apply online' to commence your application. Your application must be complete and include the following:

• A written pitch of no more than 500 words using examples to showcase your skills, knowledge, experience and what you will bring to the role. 
• An up-to-date CV, no more than 2 pages in length.
• Details of 2 referees, which must include a current or previous manager.

All applicants will be assessed based on their demonstrated skills and experience relevant to the role using the ASIO People Capability Framework at the AE4 - AE6 (APS4 – APS6 equivalent). Please note, it is not necessary to address each of the capability criteria individually in your application.

All employment decisions and selection processes at ASIO are based on merit principles and candidates must be prepared to undergo various selection stages.

ASIO holds all employment applications in the strictest of confidence. It is essential that you do the same. Please do not discuss your application with others as doing so may adversely affect your potential employment.

A merit pool may be created to fill future vacancies which has the same or similar requirements as this position. This merit pool will be valid for up to 18 months.

Closing date and time

Monday 18 March 2024 at 5:00pm AEDT.

Employment conditions

Employment is under the Australian Security Intelligence Organisation Act 1979. Conditions of service are similar to those applying in the Australian Public Service. We recognise entitlements accrued under the Public Service Act 1999 and provide for continuation of superannuation under the Commonwealth schemes. Salary packaging arrangements are also available.

Enquiries

If you require further information after reading the selection documentation, please contact ASIO Recruitment at careers@asio.gov.au or phone 02 6257 4916.

We thank all applicants for their interest in applying.  In accordance with ASIO policy, we will notify unsuccessful candidates but will not provide feedback on any aspect of the selection process.

More information

For more information about ASIO, please visit: www.asio.gov.au