The Opportunity
We are seeking a skilled Contract Administrator to join our team until late January 2026 and support the Sydney Roads and Asset Performance Contract. This is an exciting opportunity to play a pivotal role in the administration and overall success of the project, ensuring the effective management of subcontractors and suppliers, along with precise cost reporting.
Why Join Us?
- Competitive Salary Package
- Flexible Work Environment: Enjoy a balance of work-from-home and office days once you're established in the role.
- Dynamic and Collaborative Team: Be part of a fast-paced, social, and supportive team environment.
- Employee Benefits: Access a wide range of Ventia's benefits, including discounted private health insurance, paid parental leave, discounted travel, and more.
Primary Responsibilities
Subcontractor and Procurement Management:
- Oversee workflow and issue Subcontract/Design Instructions in line with agreed rates or quotes.
- Create purchase orders and manage subcontractor invoices, ensuring proper documentation for variations.
- Maintain a variation register and assist in resolving contractual disputes and defects.
- Administer contractual documentation and manage changes/change events effectively.
- Identify, liaise with, and negotiate with potential subcontractors, supporting commercial matters and the Schedule of Rates.
- Review and prepare onboarding documentation, complete internal assessments, and ensure contract compliance.
- Provide support to subcontractors during onboarding and maintain the Subcontractor Register.
Commercial Reporting and Cost Control:
- Prepare comprehensive cost and commercial reports, including reconciliations, cash flows, and S-curves.
- Maintain full cost control, from budget establishment to ongoing monitoring.
Could You Be Our Next Contract Administrator?
We’re looking for someone who has:
- A degree in Quantity Surveying, Civil Engineering, or Construction Management.
- Excellent communication skills, both written and verbal.
- In-depth knowledge of subcontract tendering, standards, applicable legislation, procedures, cost reporting, procurement, construction programs, and plans.
- Proven experience in post-graduate project contract administration or Quantity Surveying on construction projects/contracts.
- Experience in a roads environment is highly preferred.
- Strong attention to detail with the ability to read and apply contract terms and conditions.
- Exceptional organisational skills, including multitasking and time management, to handle multiple tasks concurrently.
- Proficiency with systems such as Team Binder, SharePoint, and MS Office.
About Ventia
Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.
Diversity
Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGTBQIA+, Women, Veterans and spouses and people with disabilities.
To apply for this position, please submit your resume by clicking the 'apply now' button on this page.
Position Reference Number: 163306
