Project Administration Lead
- Permanent Full-Time
- One of the Fastest Growing Local Governments in Australia! Great Career Opportunities!
- Family Friendly - 9-day Fortnight / 19-day Month/ Paid Parental Leave!
- Up to 3% Super Co-Contributions!
Avoid the city chaos and embrace the family friendly, country town atmosphere of Mundijong! Use your proven background in project administration to help shape our rapidly growing Shire.
Join us at "The Shire"
Here at "The Shire" we live and breathe our values of Accountability, Collaboration and Trust to proactively support our fellow employees and our local community. We encourage and embrace positive change and are looking for like-minded individuals to join our fun and dynamic team!
We are seeking an experienced and professional Project Administration Lead with a passion for providing specialist project administration coordination.
We are seeking a dynamic and proactive individual who will play a key role in supporting our Manager Major Projects and their team. Our preferred candidate will be a self-starter, with the ability to work autonomously, and problem solve with limited guidance. Constantly striving to improve processes, and provide systematic, reliable support, training and development to the Major projects team, this person will have the ability and initiative to confidently step into this role and make it their own.
Objectives for this include but are not limited to:
- Lead the development, management and implementation of the Shire's project administration and quality control framework, ensuring alignment with the Shire's Project Management framework, Council policies, and governance requirements.
- Ensure best-practice project governance processes are embedded and consistently applied across all major projects, providing training, templates, and support tools to Project Managers and Project Leads.
- Coordinate and oversee quality control of all project documentation, ensuring accuracy, compliance, and consistency across the Directorate.
- Provide high-level financial administration support, including monitoring project budgets and cash flows, reconciling financial data, and assisting with the preparation of funding agreements, acquittals, and progress reports.
- Prepare and coordinate project status reports, progress updates, and agenda items for the Executive, Council, and external stakeholders.
- Liaise closely with Project Managers to maintain consistent application of governance, reporting, and administrative procedures, and act as the primary administrative contact point for the Directorate.
- Drive continuous improvement in project administration systems, tools, and processes to strengthen efficiency, accountability, and compliance standards.
Our preferred candidates will be able to demonstrate the following experiences and skillset:
- At least 5 years' experience in a similar position
- Minimum two years' experience in buildings and facility projects
- Ability to work autonomously with limited supervision to coordinate the management of construction contracts
- Experience in coordination and management of administrative processes and of stakeholders
- Demonstrated ability to troubleshoot and resolve complex problems with limited guidance
- Demonstrated time-management skills and experience in providing administrative support in a multi-disciplined working environment, sufficient to coordinate multiple projects and deadlines through effective planning and problem solving.
- Demonstrated ability to exercise initiative to prioritise workload
- Provide guidance to other administration officers for project administration tasks when required
- High level attention to detail and analytical skills.
- Well-developed project based financial analysis and reporting skills
- High level customer service skills in relation to the administration and delivery of projects
An attractive remuneration package of up to $90,000 per annum, plus super is on offer, dependent on experience.
Not only will you have the opportunity to swap the city chaos for our fabulous natural environment and quiet rural outlook, but here are some other great benefits:
- Free local gym membership including Wellness programs
- Option for Fitness passport
- If you choose to contribute additional super, we will match up to 3% as a co-contribution.
- Free counselling, health assessments and health insurance discounts, annual flu vaccination and skin cancer screening.
- Two additional Local Government days off per year.
- The option of Purchased Leave.
- Salary packaging options, including novated leasing.
- Professional development opportunities - study leave and study assistance.
- Free Onsite Parking.
About the Shire!
Located in Mundijong just 45 minutes from the Perth CBD on the picturesque backdrop of the Darling Scarp, our Shire is one of the fastest growing Local Governments in Australia. What that means is that we are transforming the way our community works, lives and plays. It's an exciting time at "The Shire" and you could be a part of it!
Our community come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, because it's the right thing to do and because it makes our organisation stronger.
Where do I apply?
Submit your cover letter and resume online. Applications close by midday, 3 October 2025 and we are reviewing applications as they come in, so the position may close earlier than expected. We recommend you apply as soon as possible.
