Your new company
A well-known Queensland Government Department is seeking an experienced Executive Support Officer to join their team.
Your new role
- Providing high-level administrative support to the Commissioner, such as managing travel plans and the diary.
- Drafting various types of correspondence, including letters, briefing notes, ministerial submissions, presentations, and reports.
- Diary management and assisting to prioritise workload. Preparing and organising documents to assist with the executive's daily and weekly schedules.
- Arranging and coordinating meetings, forums, and events, which involves booking venues and catering, setting agendas, distributing meeting materials, taking minutes, and handling follow-up tasks.
- Working closely with department staff and a wide range of key stakeholders to facilitate department activities.
- Ensuring smooth office operations by maintaining a full range of administrative, physical, and records management systems and procedures.
- Keeping files and records in line with government standards and mandatory requirements.
- Identifying ways to improve office practices to boost efficiency and effectiveness.
- Providing general administrative support to the department as needed.
What you'll need to succeed
- Previous experience in a similar Executive Support role.
- Strong organisational skills to manage multiple tasks and prioritise effectively.
- Attention to detail is crucial for ensuring accuracy in all correspondence, reports, and records.
- Excellent communication skills, both written and verbal, are essential for interacting with the Commissioner, department staff, and various stakeholders.
- Proficiency with office software like Teams and Microsoft Content Manager is required.
- Adaptability is important for handling flexible start and finish times and unexpected changes or tasks.
- Problem-solving abilities are necessary for identifying and implementing improvements to office practices.
- Professionalism is key for maintaining confidentiality and handling sensitive information appropriately.
- Team collaboration skills are needed to work well with others and support the executive team and department activities.
- Previous experience in a Queensland Government department will be highly regarded.
What you'll get in return
- Attractive hourly rate $58.02 p/h + super
- Queensland Government opportunity
- Brisbane CBD
- 36.25hrs per week
- Start and finish times are negotiable within the department's operating hours of 6:00am-6:00pm. Please discuss with your manager to ensure these times meet the role requirements.
- Start date of 6th May until 11th August 2025 with possible extension
What you need to do now
If you're interested in this role, click "apply now" or forward an up-to-date copy of your resume. The Consultant is Alice Hearn on 0732594929 or Alice.Hearn@hays.com.au.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
LHS 297508 #2929245 - Alice Hearn
