About Toll Group
At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com
Play a vital role in enabling sustainable, global supply chains with Global Forwarding, Australia and New Zealand. With ongoing job security, enjoy working in a stable and safe environment, where we can be curious and inspired to try new things as we put customers at the centre of everything we do. As a recognised global brand with long-term success, we’re passionate about progress. That means adapting to change and transforming how our customers experience world-class freight forwarding solutions. In an open and inclusive culture, we share our ideas with approachable leaders who clearly communicate our ambitions. Our contribution is recognised with flexibility for balance and opportunities to learn, grow and progress. And we’re always looking out for each other’s wellbeing. We take pride in rising to any challenge to deliver what matters. Like thriving on diverse, challenging, even unordinary projects, while being supported by friendly and positive teamwork.
Toll Global Forwarding delivers cargo across our global network via road, rail, sea, and air. From loose cartons for consolidation and palletised cargo to moving dangerous goods and bulk commodities, we have the experience, the infrastructure, and the global network to get freight moving – across towns, across countries and across continents.
About the Role
The Corporate Services Coordinator plays a pivotal role in shaping a safe, efficient, and engaging workplace experience. Responsible for the smooth day‑to‑day operation of the office, this role oversees facilities and security processes, coordinates visitors, contractors, and suppliers, and actively supports a positive and inclusive internal culture.
We are 100% flexible with working hours — design your shifts to suit your family life, whether that’s fewer longer days or shorter hours across the week.
Please note this is a permanent part time position.
As the Corporate Services Coordinator, you will:
- Oversee facilities management and workplace safety, including cleaning, maintenance, repairs, contractor coordination, and HSE compliance (site inspections, training matrices, and documentation) to ensure a safe, compliant, and well‑run office environment.
- Continuously improve workplace operations and processes by embedding digital tools, automation, and hybrid‑friendly workflows that enhance efficiency and employee experience.
- Manage visitors, contractors, and suppliers, acting as the primary onsite contact, coordinating access and schedules, maintaining safety standards, and managing supplier performance and service agreements.
- Provide administrative and operational support to senior leaders and employees, including day‑to‑day office support, travel arrangements, expenses, procurement of office supplies, and tech accessories.
- Foster employee culture, engagement, and communication, supporting in‑person and hybrid events, contributing to internal communications, and maintaining an inclusive, welcoming workplace for onsite and remote employees.
- Coordinate employee onboarding, offboarding, and workspace setups, including IT and access arrangements, ergonomic setups, inductions, HSE paperwork, and pack‑down and return of equipment for exiting employees.
Key Skills and Qualifications
- Strong digital capability, including proficiency with Microsoft 365, rapid adoption of new workplace technologies, and effective use of digital tools and AI assistants to streamline work.
- Excellent communication skills with the ability to engage professionally across in‑person, hybrid, and virtual environments.
- High levels of professionalism, discretion, and security awareness, particularly when managing digital records, systems, and workplace access.
- Exceptional attention to detail across documentation, digital workflows, supplier management, and day‑to‑day office operations.
- Employee‑experience focused mindset, delivering responsive, high‑quality workplace support that meets the needs of diverse and hybrid teams.
- Demonstrated experience in office or workplace operations, including managing suppliers and contractors within a hybrid or tech‑enabled environment using digital tracking tools.
What moves you?
At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.
Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.
At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.
To find out more about us visit www.careers.tollgroup.com
You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.
