Japanese Speaking General Affairs Coordinator

HOBAN Recruitment • Full-time • Melbourne • 1w ago

Join an global company with a strong presence in the APAC region! We are seeking a highly organized and detail-oriented General Affairs Coordinator with fluency in Japanese to become a key part of our dynamic team. This permanent, full-time role is essential for ensuring smooth operational support, managing administrative tasks, and assisting with basic accounting duties. If you're proactive, communicative, and eager to contribute to a growing company, we encourage you to apply!

Key Responsibilities:

Manage daily office operations and ensure that the office environment runs smoothly.
Provide admin support between Japanese and English, both written and verbal, for internal communications and documentation.
Assist with preparing reports, handling correspondence, and organizing meetings and events.
Oversee office supplies, services, and maintenance contractors, ensuring effective and efficient operations.
Assist in organizing employee events, handle employee inquiries, and support basic HR-related tasks such as onboarding new hires.
Follow compliance with local regulations and company policies. Maintain organized records, documents, and filing systems.
Assist with handling petty cash, expenses etc.
Collaborate with various departments to facilitate smooth workflow and support business needs.

Required Skills & Qualifications:

Fluency in Japanese (both written and spoken) is a must.
Proven experience in a general affairs, administrative, or accounting-related role.
Strong organizational skills with an ability to multitask effectively.
Excellent communication and interpersonal skills.
Ability to work independently as well as in a team.
Knowledge of office software (Microsoft Office etc.).
Attention to detail and a proactive approach to problem-solving.
Basic accounting knowledge is a bonus.
Previous experience in a multinational or culturally diverse environment is a plus.
Applicants must be permanent residents, Australian citizens, or on a partner visa.

Preferred Qualifications:

Bachelor's degree or equivalent experience.
Previous experience working in Japan or with Japanese-speaking teams is highly desirable.
Experience in managing office or administrative functions in a corporate environment.
Good Excel skills.
Ability to work under pressure and handle multiple tasks simultaneously.

Why Join Us?

Competitive salary and benefits package.
Permanent, full-time position (Monday to Friday, 9:00 AM to 5:00 PM).
Opportunity to work in a global company with a strong presence in the APAC region.
Career growth and development opportunities in a thriving international business environment.
Supportive and collaborative team culture.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.

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