Executive Assistant to Office of the CEO & Corporate Affairs

Future Fund Management Agency • Full-time • Melbourne, Australia • 13h ago

About Future Fund

At the Future Fund, we’re for future minds – like yours. The new investors and creators who thrive on different thinking and doing it together. Those who glimpse opportunity before it strikes and step up every day to grab it.

The Future Fund is Australia's Sovereign Wealth Fund, managing over $340 billion across seven public asset funds with the same purpose: growing Australia’s future. We are a global investor and work closely with world leading investment organisations to access the best investment ideas.

Where others see challenges, we see more interesting investment experiences. Every person, every skillset, every mindset is an asset. We’ve got every future generation to consider, yet our approach to investing is incredibly pure: we think about it deeply, and daily. Ours is a culture where great people grow the future together, with the rare ability to work collaboratively, think freely, and make a real difference.

Are you Futureminded? Let’s create what’s next.

The Opportunity

This is an opportunity to step into a trusted, highly visible Executive Assistant role at the centre of the CEO Office. As Executive Assistant, CEO Office, you’ll provide high‑quality executive and operational support across the CEO Office, while also supporting the Chief Corporate Affairs Officer. This is a shared role supporting both the CEO Office and Corporate Affairs. It plays an important role in keeping senior leaders focused, organised and well supported.

You’ll work closely with the Director, CEO Office and the Senior Executive Assistant, CEO, providing day‑to‑day administrative support and acting as backup support to the CEO when required. The role spans diary coordination, meeting preparation, travel, expenses, document management and committee support — all within a fast‑paced, high‑trust environment.

If you enjoy working with senior leaders, thrive on juggling competing priorities, and take pride in being reliable, organised and calm under pressure, this role offers strong exposure, meaningful responsibility and clear development pathways.

Please note: this role requires attendance in the office five days per week.

Key Responsibilities

As Executive Assistant, CEO Office, you will:

Provide executive support to the CEO as required, ensuring continuity of service
Assist with diary management, meetings, correspondence, briefings, travel and expense reconciliation
Build and maintain effective relationships with senior internal and external stakeholders across government and industry
Provide executive and administrative support including diary coordination, meetings, correspondence, travel and expenses
Assist with document preparation and briefing materials to support Corporate Affairs priorities
Provide executive and administrative support to help deliver priorities across the CEO Office
Coordinate travel arrangements, itineraries and supporting documentation in line with agency policies
Use digital and AI‑enabled tools to support efficient workflows, information sharing and process improvement
Work collaboratively with the CEO Office team to support smooth day‑to‑day operations
Assist with preparing, formatting, collating and distributing agendas, papers and minutes
Support accurate record keeping, information flow and follow‑up actions to ensure effective governance processes

About You

We’re looking for a capable, organised and professional Executive Assistant who is comfortable working in a senior, fast‑moving environment.

You’ll bring sound judgement, a high level of discretion and a calm, responsive approach to supporting leaders. You’re confident managing multiple priorities, proactive in anticipating needs, and known for your attention to detail and reliability.
You enjoy collaborating with others, value continuous learning, and take pride in delivering high‑quality work.

To be successful in this role, you will bring:

Experience providing executive or administrative support to senior leaders in a complex organisation
Strong diary management, meeting coordination and organisational skills
Confidence using Microsoft Outlook and collaboration tools such as Microsoft 365 (Word, Excel, PowerPoint, Teams, Copilot)
Experience with systems such as Workday and document management tools (Objective and Diligent experience is well regarded)
The ability to manage competing priorities and adapt in a fast‑changing environment
A professional, credible communication style and strong interpersonal skills
Sound judgement, discretion and respect for confidentiality
Formal qualifications in business administration or related fields are welcome but not essential.

Please note that the opportunity is open to Australian citizens only.

We Are For Everyone

At Future Fund, we are better for our differences. Every person, every skillset, every mindset is an asset. We want everyone to feel comfortable bringing their authentic selves to work. Which is why we’re looking for future minds like yours. Your past experiences help us expand our collective knowledge, add value and create something better. When doing your job means Australia has more money to invest in renewables, education, healthcare and medical breakthroughs – there’s a tangible impact to what we do. And we want you to be part of it.

Are you Futureminded? Learn more about us at our LinkedIn Life page.

The Future Fund acknowledges the Traditional Custodians of the lands and waters on which we live and work. We pay respect to Elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples as we work to create meaningful change for reconciliation.

Job Posting End Date

10/05/2026