- Work closely with the senior leadership team in this high-level Admin position
- Provide admin support for the Sustainable Infrastructure Solutions Business Unit
- Collaborative, diverse and inclusive team with flexibility and hybrid working
About the role:
We are currently recruiting for an Administration Officer to join our Sustainable Infrastructure Solutions (SIS) Business Unit, supporting our Infrastructure Solutions and Program Delivery Office (PDO) branches. As a highly skilled Administration Officer, you will play a critical role in supporting the operations of the branches, working collaboratively to provide high quality administrative support, ensuring smooth execution of business requirements and strategic outcomes. You will work closely with the leadership team to achieve business unit objectives that align with our strategic ambitions. Your key accountabilities will include but not be limited to:
- Provide high-level support and coordination of all SIS reports, submissions and compliance deadlines, ensuring they meet the highest standards of quality and accuracy. These documents play a critical role in Board, ELT and other senior leadership meetings, supporting the division’s strategic operations.
- Provide administrative and operational support to enhance business unit efficiency and strategic alignment. This includes managing complex workflows, coordinating project deliverables, overseeing records and data management, facilitating financial processes such as invoices and purchase orders, and ensuring governance and compliance activities are executed.
- Drive process improvements, standardise documentation, and optimise stakeholder engagement, while aligning administrative functions with strategic goals to support decision-making through effective reporting and coordination of critical submissions for executive and governance forums.
- Coordinate executive and governance meetings, providing high quality administrative support for the Sustainable Infrastructure Solutions Business Unit meetings, including preparation of agendas and minutes.
- Manage the relevant Branch Manager’s calendars as required and provide backup and support to the Executive Manager Sustainable Infrastructure Solutions, when required.
- Evaluate and improve documentation quality by identifying gaps in completeness, effectiveness, and efficiency, and implementing revisions to align with business objectives and industry best practices.
About you:
Our One Unitywater behaviours -
Create the Future, Care Together, and Own It – define how we work together at Unitywater. To contribute to this, you will demonstrate the following skills and qualities for the role:
- Demonstrated experience in providing quality, high-level administrative support within a complex organisation and operating in a dynamic environment.
- Strong technical writing skills, including the ability to develop and interpret clear, and well-structured technical documents such as reports, manuals, and procedural guidelines for diverse audiences.
- Strong research and problem-solving skills, with the ability to analyse and simplify complex issues, and identify emerging or contentious problems, implementing solutions as necessary.
- Ability to build strong relationships with the senior leadership team and throughout the organisation, ensuring alignment towards achieving shared goals and driving overall success.
- Proven ability to collaborate effectively, share ideas, and work with others to achieve common goals, coupled with a high level of communication, interpersonal and negotiation skills.
- Well-developed time management and organisational skills with the ability to prioritise and coordinate a range of tasks to meet strict deadlines.
- Ability to travel between office locations as required to support business needs.
- Relevant industry qualifications such as a Certification III in Administration or relevant experience.
Working at Unitywater:
- Flexibility: We value flexibility and support work-life balance with hybrid and flexible working, purchased annual leave and access to floating public holidays.
- Wellbeing: We offer several initiatives to support your wellbeing, such as discounted private health insurance, salary packaging, employee assistance program, and access to retailer discounts and benefits.
- Learning and Development: We offer a range of opportunities to feed your curiosity such as: Walk on Country experience, study assistance, access to a dedicated learning program and professional memberships.
- Diversity: We celebrate, value and include people of all backgrounds, gender and expressions, sexualities, cultures, bodies and abilities. We invite you to join our dedicated employee networks focused on First Nations Reconciliation, LGBTQIA+, CALD, Gender, Life Stage, Disability and Accessibility.
About us:
Unitywater operates in one of Australia’s most exceptional environments in terms of natural beauty, geographical and demographic breadth. We operate on Kabi Kabi, Jinibara and Turrbal Country, proudly providing safe and reliable water to customers in Moreton Bay, Sunshine Coast and Noosa. We are a water utility serving one of the fastest growing regions in the country.
We think a pretty good job starts here.
How to apply:
Apply online following the links, and make sure to upload your up-to-date CV.
We strive to have a workforce that reflects the diversity of the community we serve and encourage all suitable applicants to apply for this role. Please feel free to share your pronouns and any reasonable adjustments you may need during the interview process.
If you’re successful we will need you to undergo a few checks…. We know they might not be the fun part, but you will need to confirm your right to work in Australia and complete relevant pre-employment checks, including verification of criminal history, drivers licence and driving history, alcohol and other drug screening.
Applications close: Sunday 9 August.
For further information please contact the Talent Acquisition team at careers@unitywater.com
If you would like to speak to a team member about our commitment to diversity and inclusion, please contact our Inclusion Specialist emma.guest@unitywater.com
Unitywater respectfully acknowledges the Traditional Custodians of the lands and waterways in which we live, work and operate, the Kabi Kabi, Jinibara and Turrbal peoples. We honour their enduring connection to these places and their deep cultural, spiritual and environmental knowledge and stewardship over the waterways that sustain us all. We pay our deepest respects to Elders past and present, who hold the wisdom, traditions and stories of their people.